Finance & Reporting Automation
Finance & Reporting Automation
Automate financial processes while strengthening compliance, traceability and reporting.
We design practical automation solutions for public institutions and international organizations, reducing manual work while maintaining the controls, documentation and audit trail required for reliable financial reporting.
See it in practice
Open Items Reconciliation & Follow-up
Stop checking every transaction. Focus on the exceptions.
The challenge
Organizations receiving recurring customer payments need to reconcile open items against incoming bank transactions. Missing references, partial payments, overpayments and unpaid balances turn a simple reconciliation into hours of manual investigation and follow-up.
How it works
Import Open Items
Customer amount, due date, payment reference
Import Bank Transactions
Incoming payments are captured and prepared for matching
Automatic Matching
Transactions are matched using rules and defined logic
Classify the Result
Matched / Underpaid / Overpaid / Unmatched
Automated Follow-up
Payment reminders and balance notifications
Review Exceptions
Only exceptions requiring investigation
Open Items Reconciliation
Total Open Items
124
Matched
98
Underpaid
12
Overpaid
6
Unmatched
8
| Customer | Invoice No. | Due Date | Amount | Paid | Difference | Status |
|---|---|---|---|---|---|---|
| ABC Ltd | INV-001 | 05 May | 5,000 | 5,000 | 0 | Matched |
| Global Org | INV-002 | 10 May | 3,200 | 1,000 | 2,200 | Underpaid |
| XYZ GmbH | INV-003 | 12 May | 4,500 | 4,700 | -200 | Overpaid |
| UN Agency | INV-004 | 18 May | 2,000 | 0 | 2,000 | Unmatched |
| Local Partner | INV-005 | 25 May | 1,800 | 1,800 | 0 | Matched |
Open Items by Status
Collection Rate
Donor Timesheet & Staff Cost Reporting
From payroll and time allocation data to donor-ready supporting documentation.
The challenge
Donor reporting requires project-specific staff documentation. Each donor should receive only the time and costs related to their project, together with a clear breakdown of the employee's monthly salary and the amount charged to the donor.
How it works
Import Payroll Data
Monthly salary and relevant cost components
Apply Project Allocation
Identify the employee's time and cost attributable to each project
Generate Project-Specific Timesheet
A separate timesheet for each project, showing activities and hours relevant to that donor
Calculate Staff Cost
Monthly salary breakdown and the amount charged to the specific project/donor
Send for Signature
Automatically send the timesheet to the employee for electronic signature
Store & Track
Save in Project > Year > Month > Employee folder and track missing submissions
Donor-Ready Documentation
Timesheet, salary breakdown, staff cost charged, reporting period, audit trail
Project Staff Cost Report
Project: PRJ-001 – Food Security
Reporting Period: May 2026
Staff Cost Breakdown
| Monthly Gross Salary | 5,000 |
| Employer Social Contributions | 800 |
| Pension & Insurance | 450 |
| Other Employer Costs | 250 |
| Total Staff Cost | 6,500 |
Project Allocation
Charged to Donor
€ 2,600
Project Timesheet – PRJ-001 (May 2026)
| Date | Activity / Description | Hours |
|---|---|---|
| 02 May | Project coordination | 2.0 |
| 05 May | Partner meeting | 3.0 |
| 09 May | Field mission preparation | 1.5 |
| 14 May | Reporting | 2.0 |
| 20 May | Monitoring and follow-up | 2.5 |
| 27 May | Donor communication | 1.0 |
| Total Hours | 12.0 | |
Employee Signature
Jane Smith
Status
Signed
Date
31 May 2026
Generated Documents
- Project Timesheet (PDF)
- Staff Cost Breakdown (PDF)
- Donor Report (PDF)
Staff Cost Allocation to Projects
Accurate, transparent and audit-ready cost allocation.
The challenge
Allocating staff costs to multiple projects and funds is complex and time-consuming, especially when based on timesheets, allocation percentages and payroll data. Manual processes increase the risk of errors and inconsistencies, affecting donor reporting and financial oversight.
How it works
Import Payroll Data
Employee salary and employer costs
Import Allocation Data
Timesheets or allocation percentages per project
Automatic Calculations
Allocate staff costs based on defined rules and logic
Validation & Exceptions
Check for inconsistencies and flag exceptions for review
Project-Level Reporting
Generate detailed reports by project, fund and cost category
Export & Share
Export to Excel/ERP and share with relevant stakeholders
Staff Cost Allocation Dashboard
Period
May 2026
Employee
All
Project
All
Staff Cost Allocation by Project
| Project | Allocation % | Staff Cost (EUR) |
|---|---|---|
| PRJ-001 – Food Security | 40% | 2,600 |
| PRJ-002 – Capacity Building | 30% | 1,950 |
| PRJ-003 – Administration | 20% | 1,300 |
| Internal – Management | 10% | 650 |
| Total | 100% | 6,500 |
Cost Breakdown
- Gross Salary
- Social Contributions
- Pension & Insurance
- Other Employer Costs
Monthly Staff Cost by Project
Export Options
Technologies used
for a more impactful tomorrow.